Manage members, fundraising and payments online

Access to PaySubsOnline.com is free for organisations with under 2,000 members.

All you pay is a small transaction fee if you choose to receive payment online, the cost of which is typically covered by increased income through better payment collection and use of our built-in fundraising tools. Over 2,000 members? Contact us.

Here's just some the things you can do for free:

  • Accept registrations online

    With PaySubsOnline.com, you can build custom online forms that can be embedded in your organisations website so you can accept online registrations for things like membership, events, courses and courses.
  • Allow members to access and update their information online

    Members can access and update their own information online, saving you the job of doing it for them at renewal time.
  • Permission authorised officials to access the latest information and tools online

    Authorised officials don't have to be sitting in front of their computer to do admin – they can access information on the go via their smartphone or tablet.
  • Send out automatic renewal notifications (great for rolling renewals)

    The system keeps track of renewal dates so you don't have to. At renewal time, a notification email can be automatically sent to the member and if they have previously pre-authorised future payments, money will be collected and reconciled.
  • Record offline payments

    Not everyone wants to pay online so we give you the tools to record offline payments so you can keep all payment information in one place.
  • See at a glance who has and hasn't paid

    Our payment reports give up to the minute information on who has and hasn't paid so you can keep track of every penny paid and owed.
  • Send personalised group emails

    The system allow you to organise members in to groups – perfect for sending targeted personalised to.
  • And when you accept payment online:
  • You provide a convenient way for members to pay

    Our research shows that over 90% of people given the choice to pay online, pay online. It's much easier than trying to find the find cheque book, an envelope, a stamp and traipsing off to the post box.
  • Payments are reconciled automatically

    Let's face it, who enjoys spending time marking off payments. With PaySubsOnline.com, the work is done for you.
  • Payments can be collected automatically

    Members can pre-authorise future payments, perfect for things like instalment payments, rolling renewals or collecting smaller payments like weekly fees.
  • Cashflow is improved

    With money being paid electronically, there's no more waiting for cheques to arrive or handing money over to the treasurer at the next committee meeting. When members pay by card, money gets credited to your organisations PayPal account instantly and for Direct Debit customers, payment will hit the bank account within 7 working days.

For a full list of features, click here.

Transaction Fees

Transaction Value Direct Debit Card payment
How much can PaySubsOnline.com
make your organisation? Click here to calculate

The above fees are inclusive of GoCardless (for Direct Debit) and PayPal fees (for card and PayPal transfers).

High transaction volume? Contact us for discounted transaction rates.

Transaction Fees Explained

Each time a member pays online, PaySubsOnline.com makes a charge for the transaction. The charge for the transaction includes fees from our payment facilitators, PayPal and GoCardless.

You can chose who pays the fees - the members or your organisation. If your organisation opts to pay the fees (recommended), then the fees will be deducted from the amount collected. For example, if you are requesting £20.00 and your members are paying by Direct Debit, your organisation will receive £19.41 .If you opt for the members to pay the fees, the cost of the fees will be added to the amount you are requesting from them. It's worth noting, nobody likes paying fees on top of fees and members are often put off paying online when they see an additional cost.

Take the Tour »
  • Dulwich Village FC

    Income Admin

  • Lewes Athletic Club Academy

    Income Admin

  • Oakham Rugby Football Club

    Income Admin

  • "We now spend much less time on admin"

    English Chess Federation

  • "Thanks for making our admin so much easier"

    NOHPG


If used to its full potential, PaySubsOnline.com can make, rather than cost, your organisation money. Use the calculator below to calculate the numbers for your organisation.

Input information in to the white cells:

Subscription income: Managed offline (ie. status quo)
Number of members
Subscription income
Average % of subscription payments collected each year
Cost of uncollected subscription payments

Green = Amount system can make your organisation.

Red = Amount the system could cost your organisation.


Subscription income: Managed via PaySubsOnline.com:
% increase in payment collection rate
Cost of accepting online payment by card
OR
Cost of accepting online payment Direct Debit
Net cost / income p.a. to club when accepting payment by card
Net cost / income p.a. to club when accepting payment by Direct Debit
  • View more options on how PaySubsOnline.com can increase income

    Running a Supporters Club via PaySubsOnline.com is easy. New members registering for the club can opt to play during the registration process and existing members can login to their account to sign-up. The system will automatically collect and reconcile the payments.

    Running a Supporters Club via PaySubsOnline.com (eg. 100 Club)
    Monthly cost to members
    % of members signing up
    Total net income p.a. from Supporters Club when accepting by payment by card
    Total net income p.a. from Supporters Club when accepting by payment by Direct Debit

    Accepting recurring donations via PaySubsOnline.com is easy. New members registering for the club can opt to donate during the registration process and existing members can login to their account to donate. The system will automatically collect and reconcile the payments.

    Accepting monthly online donations via PaySubsOnline.com
    Average monthly donation
    % of members donating
    Total net income p.a.from monthly donations when accepting payment by card
    Total net income p.a.from monthly donations when accepting payment by Direct Debit

    Accepting one-off donations via PaySubsOnline.com is easy. New members registering for the club can opt to donate during the registration process and existing members can login to their account to donate. The system will automatically collect and reconcile the payments.

    Accepting one-off online donations via PaySubsOnline.com
    Average donation
    % of members donating
    Total net income p.a. from monthly donations when accepting payment by card
    Total net income p.a. from monthly donations when accepting payment by Direct Debit

    PaySubsOnline.com comes with an online store where you can sell clothing items branded with your organisations name and logo. PaySubsOnline.com manages the sale, printing and distribution for you and pays your organisation 10% commission on sales.

    Selling branded clothing via PaySubsOnline.com
    Average sale price
    Percentage of members buying kit
    Total income p.a. from sales

Process over of online transactions through PaySubsOnline.com and qualify for a free website and online store.

We'll build a modern, clean website that will be advertising free and optimised for recruiting new members. We even host it for free.

The website is built using Weebly, the market leader in drag and drop website builders so when we hand the day to day management of the site over to you, you won’t need a phd in computer science to know how to use it. To see how easy it is to manage your site using Weebly, click here.

We'll also build you an online store so members can buy branded clothing. We'll manage the orders, printing, delivery and pay a 10% commission on all sales.

Interested? Click here to book a free consultation today.

We guarantee to reduce membership admin and improve payment collection rates !